System Settings – Schoolcare

About System Settings

System Settings is used to manage your website settings such as current themes, custom fields, password etc. This module contain 20 sections – General Setting, Session Setting, Notification Setting, SMS Setting, Email Setting, Payment Methods, Print Header Footer, Front CMS Setting, Rules Permissions, Backup/ Restore, Language, Users, Modules, Custom Fields, System Fields, Student Profile Update, Online Admission, File Types, System Update to manage website.

About ID Auto Generation

ID auto generation refers to the process of automatically creating a unique identifier for a piece of data or record. This can be done through various methods, such as using a database’s built-in auto-incrementing feature, or by generating a random alphanumeric string. The purpose of an auto-generated ID is to ensure that each record in a database has a unique identifier, which can be used to easily retrieve and manage the data.
Student Admission No. Auto Generation To set Student Admission Number automatically go to System Settings > General Setting > ID Auto Generation and change Admission No from Disabled to Enable.To set values for Student Admission No. Auto Generation here it is recommend to set prefix any alphabet character like SA and if you select Admission No Digit as 4 so you must set Admission Start From value of 4 digit like 1000 or 1001 otherwise it will show error. Also make sure auto generated admission no. will not conflict in future with any existing admission no. (with manually entered Admission No. value).
If you keep this mode enabled, than you do not need to manually generate the admission number, it will generate automatically. To Generate Admission No Automatically you have to fill the Admission No. Prefix, Admission No. Digit and Admission Start From and click on save button, your student admission no. auto generation will be active.
Staff ID Auto Generation
To set Staff ID Number automatically go to System Settings > General Setting > ID Auto Generation and set Auto Staff ID from Disabled to Enable.To set values for Staff ID No. Auto Generation here it is recommend to set prefix any alphabet character like SI and if you select Staff ID No Digit as 4 so you must set ID Start From value of 4 digit like 1000 or 1001 otherwise it will show error. Also make sure auto generated Staff ID no. will not conflict in future with any existing Staff ID no. (with manually entered Staff ID No. value).If you keep this mode enabled, than you do not need to manually generate the staff id, it will generate automatically. To Generate Staff ID Auto Generation you have to fill the Staff ID Prefix, Staff No. Digit and Staff ID Start From and click on save button, your Staff ID Auto Generation will be active.

How to manage attendance type?

The Attendance module is designed to help teachers easily mark student attendance during class. It’s difficult for the teacher and the class to build their skills and progress if a large number of students are frequently absent. The biometric attendance device is used for only day wise attendance at Smart School and check in and check out by the students.

Attendance module workflow: In smart school, we can use two types of attendance (Attendance and Biometric Attendance). You can run any type at time attendance day wise and period wise and attendance type can be select from System Settings > General Settings. In Attendance Type here select the any one attendance type Day Wise or Period Wise and click on Save button.
In day wise attendance, just you need to go Attendance > Attendance By Date. Here, you have to select the class, section, and attendance by date, then click on the Search button. An attendance list of students will open below, and you can see the attendance of multiple students in that relevant class and section that you set.For period wise attendance go to System Setting > General Setting > Attendance Type. Click on the Period Wise checkbox then click on Save button.In period wise attendance, just you need to go attendance > period attendance by date. Here, you have to select the class, section, date and subject then click on the search button.And if you want to see the attendance by date you just need to go attendance > period attendance by date and select the class, section and date than click on search button, Student list will open below, and you can see the period wise attendance of multiple student’s in that relevant class and section that you set.In attendance type, you can also see the option of biometric attendance available. By this feature you can manage the attendance biometrically. Here two option is available, disabled and enabled. When you will keep the biometric attendance disabled and click on save button, class attendance time for auto attendance submission will not be show below and you won’t be able to mark the attendance biometrically.And if you will keep the biometric attendance enabled and click on save button, class attendance time for auto attendance submission will be show in below and you can mark the attendance biometrically. You just need to set the specific school time for every class and section and click on save button which is showing on right below.Note: – if you want to set the same time for every class and section, you need to check the checkbox of copy first details for all.

How to manage miscellaneous?

Online Examination
Show Me Only My Question
To show only my questions, go to System Settings > General Settings. Under Miscellaneous, you will find the ‘Show Only My Questions’ setting.
Enabled this setting allows a teacher to hide their own questions, preventing other teachers from seeing them.
When ‘Show Only My Questions‘ is disabled, other teachers can view these questions which you have added.Note – If the ‘Show Only My Questions‘ option is enabled and the Teacher Restricted Mode is disabled, then the teacher can only view the list of questions they have added. If the Teacher Restricted Mode is enabled, and the ‘Show Only My Questions’ option is enabled/disabled, then the teacher can only add/see the questions list of the class in which they are assigned as the class teacher or subject teacher.

How to manage backend theme?

To change the backend theme, go to System Settings > General Settings > Backend Theme. Here you can see the multiple theme option available as White, Default, Red, Blue and Gary theme, choose one of them then click on save button.You can keep your preferred backend theme for your smart school by clicking on the theme and it will show “enabled.” After you click on the “Save” button, your backend theme has been successfully changed.

How to Update Logo?

To Update logo go to System Setting > General Setting > Logo, here you can update Print Logo, Admin Logo, Admin Small Logo, App Logo.You can update your logo in Print Logo, Update by clicking on the “Updatebutton in the right below. The “Edit Logo modal will open, and you can now select the image that you want to update. Your print logo will be updated. You can update your logo in Admin Logo Update by clicking on the “Update button in the right below. The “Edit Logo modal will open, and you can now select the image that you want to update. Your admin logo will be updated. You can update your logo in Admin Small Logo Update by clicking on the “Update” button in the right below. The “Edit Logo” modal will open, and you can now select the image that you want to update. Your admin small logo will be updated. You can update your logo in App Logo Update by clicking on the “Update” button in the right below. The “Edit Logo” modal will open, and you can now select the image that you want to update. Your app logo will be updated.

How to manage General Setting?

Go to the side menu bar and select System Settings > General Settings to view the various field settings such as General Setting, Academic Session, Date Time, Currency and File Upload Path. In General Setting field, you can set the school details such as School Name, School Code (Is your affiliation and accreditation no), Address, Phone, and Email. In Academic Session,you can see Session and Session Start Month option. With the help of Session (current running academic session for the school) you can set the current session, and with Session Start Month you can keep the month in which your school’s new session month will start. Date Time, you can maintain the Date Format, when you click on the date format tab, a drop-down menu will be open where you can see multiple options for date format, just select one and save, the date format will be changed, the same is true for the Time Zone,just select the preferred time zone and save, the time zone will be updated, and in Start Day of Week,you can choose the preferred day where the week will start.In Currency, when you click on the “Currency Formattab, you will get the multiple option of “Currency Format Just select and save, and your currency format will be changed. You can set the Base URL of your smart school as well as the File Upload Path here, with the help of this, you can find the files where they are saving in your smart school, then click on the Savebutton.

How to manage Session Setting?

To manage school academics session you can add session from System Settings > Session Setting here enter Session and then click on Save button. You can view this added record in the Session List on the right side of the page. To edit session click on Edit icon and to delete session click on Delete icon present in the session list.Now to active school current session click on edit icon (show on mouseover) present at top of the left side menus. >After click on it will open a pop up window where you will see all added sessions. To set your school current session click on drop down button, select session and then click on b>Save

How to manage SMS Setting?

To manage SMS setting, go to System Settings > SMS Setting then select any SMS gateway from top of the page which you want to enable on your SchoolCare then enter Auth Key, Sender Id and select Status and then click on Save button. Custom SMS Gateway-In SchoolCare you can integrate any http based SMS Gateway using our Custom SMS library Please contact to support to get Custom SMS Gatewayintegration guide. Here enter Gateway Name select Status (Enabled/Disabled) and then click on Savebutton.

How to manage Notification Setting?

To manage notification setting, go to System Setting > Notification Setting. There are 29 events like Student Admission, Exam Result, Fee Submission, Absent Attendance, Homework, Fees Reminder, Forget Password, Online Examination Publish Exam, Online Examination Publish Result, Zoom Live Classes, Zoom Live Meetings, Gmeet Live Meeting, Gmeet Live Classes, Gmeet Live Meeting Start, Gmeet Live Classes Start, Zoom Live Classes Start, Zoom Live Meetings Start, Online Admission Form Submission, Online Admission Fess Submission, Online Course Publish, Online Course Purchase, Student Login Credential, Staff Login Credential, Fee Processing, Online Admission Fees Processing, Student Apply Leave, Email PDF Exam Mark sheet, Online Course Purchase For Guest User and Online Course Guest User Sign Up. In Notification Setting automated Email / SMS are sending to concerning person’s Email / SMS / Mobile number. With the help of notification setting you can manage Destination and Recipient which notifications to send in which Event and select the check box and then click on save button.
Here we are describing that who will receive event notification (Email/SMS/Mobile App notification)-Student Admission: Student, GuardianExam Result: Student, Guardian Fees Submission: Guardian, Student Absent Attendance: Guardian, Student=Homework: Student, GuardianFees Reminder: Student, GuardianForgot Password: Student, Guardian and StaffOnline examination publish exam: Student, GuardianOnline examination publish result: Student, GuardianOnline Admission Form Submission: Student, GuardianOnline Admission Fees Submission: Student, GuardianOnline Course Publish: Student, GuardianOnline Course Purchase: Student, GuardianStudent Login Credential: Student, GuardianStaff Login Credential: StaffFee Processing: Student, GuardianStudent Apply Leave: Guardian, Staff

Email PDF Exam Mark sheet: Student, GuardianOnline Course Purchase For Guest User: StudentOnline Course Guest User Sign Up: Student
To edit sample message click on Editicon present in the sample message column, at click of this icon a modal will be open. Here enter SubjectTemplate ID Template and then click on Save button.

How to manage Email Setting?

To send emails from SchoolCare, you need to configure Email Setting, for this go to System Settings > Email Setting. Currently Email is available for SendMail and SMTP delivery engine. If you want to send email through your Hosting Send Mail program then select SendMail email engine or to send email using any SMTP relay then Select SMTP email engine. You can use Gmail SMTP relay also by adding any Gmail account details but your Gmail account also seto for less secure device so SMTP engine can send email using Gmail SMTP relay.

Now select the SMTP option and enter SMTP Username, SMTP Password, SMTP Server SMTP Port and select SMTP Security (TLS/SSL/OFF), SMTP Auth (ON/OFF) and then click on Save button.

To send emails from SchoolCare, you need to configure the email settings. For this, go to System Settings > Email Settings, then Email Engine, where you can view SMTP and AWS SES. Click on AWS SES (Amazon Web Service, Simple Email Service). Enter your email address, Access Key ID, Secret Access Key, and region here, then click the Save button.

How to manage Payment Methods Gateway?

For allowing Students/parent to pay their payment online then you must have to enable any one of payment gateway, for this go to System Settings > Payment Methods then select any payment method from top of the page then enter your payment gateway account details in required fields then click on the Save button. Here we are providing 24 payment method Paypal, Stripe, PayU, CCAvenue, InstaMojo, Paystack, Razorpay, Paytm, Midtrans, Pesapal, Flutter Wave, IPay Africa, JazzCash, Billplz, SSLcommerz, Walkingm, Mollie, Cashfree, Payfast, ToyyibPay, Twocheckout, Skrill, Payhere, Onepay. Once you saved the record you have to Enable payment gateway from the right side of the page and then click on Save button. 1. You can add multiple payment gateways details but you can enable only one at a time. 2. Midtrans payment gateway currently supports only credit card method option in SchoolCare.

How to add Print Header Footer?

To add print header footer, go to System Settings > Print Header Footer then click on Fees Receipt (for students) present at top right corner in the print header footer page. Here you can replace your header image select Header Image and enter Footer Content and then click on Save button. To remove header image click on Removebutton present in header image in right corner of the page on mouseover. To add print header footer payslip (for staff) click on Payslippresent at top right corner in the print header footer page. Here you can replace your header image select Header Image and enter Footer Contentand then click on Savebutton.To remove header image click on Removebutton present in header image in right corner of the page on mouseover.To add print header footer Online Admission Receipt (for student) click on Online Admission Receipt present at top right corner in the print header footer page. Here you can replace your header image select Header Image and enter Footer Content and then click on Save button.To remove header image click on Removebutton present in header image in right corner of the page on mouseover.

How to manage Front CMS Setting?

To manage front CMS setting, go to System Settings > Front CMS Setting then Enable/ Disable Front CMS, Sidebar, Language RTL Text Mode fields and check Sidebar Option, upload Logo (369px X 76px), Favicon (32px X 32px) and then enter Footer Text, Google Analytics, WhatsApp URL, Facebook URL, Twitter URL, YouTube URL, Google URL, Linkedin URL, Instagram URL, Pinterest URL and select Current Theme (there are 3 default themes supplied with SchoolCare but you can create your own theme by copying “default” theme with your own name in same folder. For themes /application/views/themes contains php view files and /backend/themes folder contains css, js, and images etc. files) and then click on Save button.

How to add Roles Permission?

A user’s role determines what they can and cannot do in a site. Each role has a default set of permissions. We can assign different permission to different user according to their roles.To add roles, go to System Settings > Roles Permission then enter role Name and then click on Save button. You can view this added record in the Role List on the right side of the page.To delete role click on Delete icon present in the role list.To assign permission click on Assign Permissionicon present in role list, at click of this icon Assign Permissionpage will be open, Here you can assign permission for each module and then click on Save button.

How to manage Backup/ Restore process?

Backup and recovery describes the process of creating and storing copies of data that can be used to protect organizations against data loss. The purpose of the backup is to create a copy of data that can be recovered in the event of a primary data failure. Primary data failures can be the result of hardware or software failure, data corruption, or a human-caused event, such as a malicious attack (virus or malware), or accidental deletion of data. To create backup, go to System Settings > Backup/Restore then click on Create Backup button present at the top of the page, at click of this button backup will be created, you can view this backup in the Backup Files by the name of Today’s Date.To download backup, click on Downloadbutton of the date for which you need backup and to restore backup, click on Restore button of the backup that you want to restore and to delete backup click on Deletebutton present in the backup history page.Upload From Local Directory option present in the right side of the page and then click on the Uploadbutton.If you want to use auto backup feature and due fees reminder of Smart School then you should configure Cron settings on your hosting server for corn URL http://yourdomain/smartschool/cron/autobackup/<your-cron-secret-key> To generate/regenerate your cron secret key simply click on Generate/Regenerate button under Cron Secret Keysection. To view existing cron secret key click on Eyeicon button.

How to manage Front CMS Setting?

How to manage language?

You can enable multiple languages and select your default language. To change language key phrases, go your language directory e.g. for English language go to the file /application/language/English/app_files/system_lang.php . Where as /application/language/English/form_validation_lang.php file is used for validation message text. Here we are providing 77 language in our Smart School –
1. Afrikaans
2. Albanian
3. Amharic
4. Arabic
5. Azerbaijan
6. Basque
7. Bengali
8. Bosnian
9. Catalan
<10. Cebuano
11. Chinese
12. Czech
13. Danish
14. Dutch
15. English
16. Esperanto
17. Estonian
18. Finnish
19. French
20. Galician
21. Georgian
22. German
23. Greek
24. Gujarati
25. Haitian (Creole)
26. Hebrew
27. Hindi
28. Hungarian
29. Icelandic
30. Indonesian
31. Irish
32. Italian
33. Japanese
34. Javanese
35. Kannada
36. Korean
37. Kurdish
38. Lao
39. Latin
40. Latvian
41. Lithuanian
42. Macedonian
43. Malagasy
44. Malay
45. Malayalam
46. Maltese
47. Maori
48. Marathi
49. Mongolian
50. Nepali
51. Norwegian
52. Persian
53. Polish
54. Portuguese
55. Punjabi
56. Romanian
57. Russian
58. Scottish
59. Sinhala
60. Slovakian
61. Slovenian
62. Spanish
63. Sundanese
64. Swahili
65. Swedish
66. Tagalog
67. Tamil
68. Telugu
69. Thai
70. Turkish
71. Urdu
72. Uzbek
73. Vietnamese
74. Welsh
75. Xhosa
76. Yiddish
77. Croatian
To add language, go to System Settings > Languages then click on Add button present at top right corner on the language list page. After clicking of this button Add Language modal will be open. Here enter Language, Language Short Code, Country Code and then click on Save button. To activate any language (In which you want to run Smart School), click on Action button present in the last column.To edit country codes, go to the System Setting > languages. The language list will be open. Now in the country code column, you can edit the country code, which is already predefined internationally, you can also get these codes from Google. Now fill in the country code next to the relevant country and click outside the column. Then refresh the page, and your country code will be successfully changed. The country flag will also be changed automatically based on the country code change. Note – You can not Edit default languages.> Note You can not In SchoolCare, RTL mode refers to a feature that enables the platform’s interface to display content correctly for users who read and write in RTL languages, such as Arabic and Hebrew. When RTL mode is enabled, the interface and layout of the platform are adjusted accordingly, so that text, images, and other elements are aligned and displayed from right to left, rather than left to right.Enabling RTL mode in SchoolCare can be particularly useful for schools and educational institutions that have students, teachers, or staff who primarily use RTL languages. It helps to ensure that the platform’s content and features are accessible and easy to use for these users, improving their overall experience with the platform.To Enable RTL mode, go to System Settings > Languages, then on the right side you can see the “Is RTL” column showing. Simply click on the checkbox in which language you want to see your smart school in RTL mode.

How to enable/disable Users?

To check users (Student, Parent and Staff) of SchoolCare, go to System Settings > Users. All the users like Student, Parent and Staff can be see here and you can enable or disable them from login to User Panel. To enable or disable user click on toggle button in Action column.By default you will see student list. To enable/disable staff’s , select Staff tab, to enable/disable student, select Student tab and to enable/disable parent select Parent tab from top of the page.

How to manage Modules?

To manage modules, go to System Settings > Modules here you can see all Enabled modules.if you disable any module from here then it will not be visible in Admin/ student/ parent panel at once it. To enable/disable, click on Toggle button present in Action column.

How to add Custom Field?

To add custom field, go to System Setting > Custom Field then select Field Belongs To, Field Type, Field Name, Grid (Bootstrap Column e.g. 6) – Max is 12, Field Values (Separate By Comma) and check Validation, Visibility and then click on Save button. You can view this added record in the Custom Field List on the right side of the page.>To edit custom field click on Edit icon and to delete custom field click on Delete icon present in the custom field list.

How to enable Captcha in Smart School?

The term Captcha stands for ‘Completely Automated Public Turing-test to tell Computers and Humans Apart’. Captcha is the random code generated in the form of an image to protect the web form submission automatically. Captcha ensures that the submission of the web form is done by a human not programmatically or the response from the client side is generated by a human.Here we are using text-based captcha. Text based captcha are usually known words or random combinations of letters and digits. In order to continue, a user has to decrypt the code represented in the captcha box and enter the solution into the text box. Here in the SchoolCare we are providing captcha code verification in the 5 event User login, Admin login, Online Admission, Complain and Contact Us. To enable captcha go to System Setting >> Captcha Setting, from here you can enable those event in which you want to use captcha code verification. Once you enable captcha it would be shown as follow – Here user need to fill the correct captcha code then only he/she can login in SchoolCare. User can also get new captcha code by clicking Refresh icon.

How to Disable System Field?

To disable system field, go to System Settings > System Field. Here you can see all enabled field. You can enable/disable any system field in student and staff. To disable system field, click on Toggle button present in Action column, at click of this button it will ask you to confirm, after your confirmation system field will be disabled and this will not be visible in the form.

Student Profile Update

This feature is used to allow student and parent to update student profile details. To grant rights to student and parent for student profile updates, Superadmin need to login in SchoolCare. After login go to System Settings > Student Profile Update and enable Allowed editable form fields and then click to Save button. If you do not want to allow any field to be updated in the student profile page, you can inactive it from Allowed Edit Form fields on student profile option, Inactive field will not appear in the student profile page.After Enabling Allowed editable form fields, an Edit icon will appear in the student profile page. To update student profile login from the student panel and click on the My Profile link present at sidebar menu. This will redirect you in the student profile page, here click on the Edit icon present in the top right corner. This will redirect you in the edit student profile page. >Here update student information and then click on the Save button.In the above image Religion field has been inactivated by Supradmin, hence it will not be visible in the edit student profile page.

How to allowed File/Image type extension?

To manage File/Image type extension go to System Setting >> File Type, then enter Allowed Extension, Allowed MIME type and Upload Size for file and image

How to check System Update?

To check SchoolCare Version, login from superadmin panel and then go to System Settings > System Update link. Here you can see your current SchoolCare Version and also update to the newest version if available any.

If you want to get more information!

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